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Minutes of BARSA Meeting
04/08/1440H – 09/04/2019G – Jeddah

The Board of Airlines Representatives in the Kingdom of Saudi Arabia (BARSA) held its meeting on Tuesday09/04/2019G at Jeddah Hilton Hotel to discuss the remaining of period for  Umrah season, and Haj operation for 1440H/2019G The meeting was headed by Mr. Essam Almaimani, BARSA Chairman, and attended by delegates of airlines operating in the Kingdom and the guest from GACA, head of the General of Air Transport, KAIA ,group of  Administration of Passport at KAIA,PPMDC,TAIBAH

Mr. Essam Almaimani, BARSA Chairman welcoming all attendees to this meeting
Mr.Adeil Alyamany ,General Manger of Air Transport in GACA thanks (BARSA) for inviting us to attend this meeting, and mentioning achieving
Success needs all stakeholders to participate positively as a team, and Air Transport Department of GACA, as a regulator, is to secure fair competition and equal opportunities between Air Carriers in accordance to the agreements signed between the Kingdom of Saudi Arabia and the other countries In preparation to overcome the difficulties facing the airlines during last 10 days of Ramadan, which is expected to reach more than 700 thousand Umrah passengers.
Providing passenger information (APP / PNR) as an significant requirement to obtain the operation permits.
After introduction, and thanking the chairman for giving PPMDC the opportunity to participate in this meeting,Mr. Abdulrahman Hajar , Dep. CEO of PPMDC the hajj and Umrah Terminal operator added It is obvious, and comes without saying that, the services of Muslim brother is the ultimate goal Availability of Airline representative all the time at Hajj Terminal of all of us, any short comes from one in the chain will affect the next and subsequently all. Therefore, PPMDC would emphasize the importance of  importance of communicating the exact number of passengers on both arrival and departing flights to cater for the needed resources .
A clear plan for left behind baggage carriages to final destination, especially ZamZam water
Mr. Hajar concluded his speech with thanking all participant, assuring all of a unlimited support of PPMDC to all, and praying to GOD to have fruitful meeting.
  Dr Ahmed Sharqawi , managing Director of Tibah Airports Operation welcomed the participants, and mention Deputy  In-line with the bases of partnership with Tibah and Airlines to achieve the main goals.
      The committee chairman and the airlines invited to next meeting in Madinah
       Hajj Procedures, instructions & slots allocation follow up was confirmed 
       Tibah is completely ready for a full support to all airlines
Mr Shuja Pasha, Chairman of Airlines Operation Committee (AOC) feedback of last Haj/Umraah Season;
The chairman opened the floor for discussion. Member airlines raised their concern facing flight delays due to lack of bus services. To that effect GACA officials suggested to have a contract with more than one company who provides Bus services at KAIA and or to avoid being fully depended in one company only. They suggested on such situation to coordinate with GACA terminal supervisor to call another bus company to avoid any possibility of flight delay. ET country manager requested about the status of the last BARSA meeting related to Hajj terminal remote area counter charges and accordingly deputy CEO operation replied that new scheme of charges is underway which will be disseminated to all soon Member airlines also requested the need to have the Hajj immigration cards be distributed ahead of time to avoid penalties imposed by immigration authorities for bringing Hajjis without cards being filled. To that effect immigration officials and GACA GM for Air transport stressed the need for all member airlines comply to APP / PNR data on all the flights which will eventually help immigration stop the usage of hajj immigration cards. Member airline requested the cancellation of PPMDC undertaking form which is mandatory requirement for member airlines be able to get their hajj charter flights print out. The AOC chairman also demanded that no such type of forms to be signed by member airlines. Long discussion was made on this issue but finally it was decided by the BARSA chairman and Deputy KAIA manager to have a separate meeting with PPMDC deputy CEO Operation within a week time to look into the matter.
The meeting was adjourned at 1345H.

Participant of government and relevant in this meting

Board of Airlines representative in KSA
Mr Essam A.Almaimani: Chairman
Mr Fahad Alsabhani: General Secretary GACA
Mr Adel Alyamany: General manger Air transportation
Mr Moustafa bn Zain/Abdlmajed Alafgani/Naser Aljehani/Mohamad Dewan/Ahmad Algamdi: King abdlazez airport
Mr Abdlohsen Alshaek: deputy General Manager /ENG Turky Alaofi
General Administration of Passport at KSA
Colonel Falah Albegami/Submitted Sami Almahmod : PPMDC
Mr Abdrahman Hajr : Deputy CEO –operation/Emad noor/Mohamad Alharbi
DR Ahmed Sharqawi: Deputy Manger Director Tibah Airport Operation Airlines Operation Committee in Jeddah(AOC)
Mr SHUJA UL HAQUE PASHA: Chairman Airlines Participant attend the meting
AIR INDIA                                          EMIRATES
ETHIOPINAIRLINES                           EGYPT AIR
AIRFRRANCE &KLM                         KUWIT AIRWAYS
SRILANKAN AIRLINES                      BIMAN
TURKKISH AIRLINES                        GARUDA
AIRALGEREA                                   MALYSIA AIRLINES
ROYAL JORDANIAN                         ARIANA
PIA                                                  TUNIS AIR

Minutes of BARSA Meeting
08/08/1439H – 24/04/2018G – Jeddah

The Board of Airlines Representatives in the Kingdom of Saudi Arabia (BARSA) held its meeting on Tuesday 08/08/1439H corresponding to 24/04/2018G at Jeddah Hilton Hotel to discuss various issues pertaining to the Hajj Operation for 1439H/2018G.
The meeting was headed by Mr. Essam Almaimani, BARSA Chairman, and attended by delegates of airlines operating in the Kingdom and the guest from GACA Finance and Revenue Department and the head of Policies of Air Transport Department.
Mr. Essam Almaimani, BARSA Chairman opened the meeting by welcoming all the attendees to this meeting.  He then introduced the head of GACA Policies of Air Transport Department – Mr. Mohammed Al Otaibi.
Mr. Otaibi focused on the presentation of the Hajj Instructions Governing the Carriage of Pilgrims by Air to the BARSA membership.
He explained thoroughly all the points listed in the Hajj Instructions Manual for the smooth Hajj operation.  For further inquiries and understanding with the Hajj Instructions he has given the web-link;
To ensure the authenticity and validity of the hajj visa of the passengers, airlines can verify thru the link:
The meeting was followed by inquiries regarding the previous years’ hajj fines. Vice Chairman Mr. Hamoud Al Noamani explained that depending on the valid and justified reasons the fines can be contested.  He will be sharing to everyone the contact correct department and the concerned officer for issues related to hajj fines.
The team of the GACA Revenue Department was introduced and received inquiries about the APP/PNR issues.
They have announced that they are working out with the new formula regarding the computation of the APP/PNR.
Oman Air raised the issue of the increase in the APP/PNR charges from SAR 7.50 per passenger to SAR 8.00 effective October 2017 without the notice to the airlines. CAGA confirmed that circular had been circulated and they will be resending the circular to all airlines.
Since there were no other matters to discuss the meeting was adjourned at 1300H and followed with lunch.

Minutes of BARSA Meeting
20/05/1439H – 06/02/2018G – Jeddah

The Board of Airlines Representatives in the Kingdom of Saudi Arabia (BARSA) held its meeting on Tuesday 20/05/1439H corresponding to 06/02/2018G at Jeddah Meriden Hotel to discuss various issues listed in the agenda of the meeting.
The meeting was headed by Mr. Essam Almaimani, BARSA Chairman, and attended by delegates of airlines operating in the Kingdom.
Mr. Essam Almaimani, BARSA Chairman opened the meeting by welcoming all the attendees to this meeting which he is chairing for first time after his appointment as Chairman of the Board.  He expressed his confidence that the coming period will witness strong collaboration between BARSA members to ensure smooth operation and provide best services to customers and resolve issues for airlines members.  He asserted that communication between members will not be confined to such meetings but will continue all the times through various means. Mr. Essam Almaimani extended his thanks to Mr. Hamoud Al Noamani, BARSA Vice Chairman, and Mr. Fahad Alsabhani, BARSA Secretay General, for their valuable participation in BARSA issues and the efforts they exerted during the past period.
After introductions by all airlines representatives, the meeting started discussing the agenda as follows:

  1. APP/PNR Security Charges:
    H.E. Dr. Eisa Rawas, Deputy Minsiter of Hajj for Umrah Affairs, made a presentation regarding the basic idea and purpose of the E-Path system. Main highlights of the presentation included the following:

    Mr. Hamoud Al Noamani, Vice Chairman, pointed out that he held several meetings with GACA officials to convey airlines’ concerns about the implementation of these charges.  Several members expressed their concerns about the mechanism of issuing the charges, being based on PNRs and tickets issued and re-issued tickets rather than actual flown passengers.  Mr. Al Noamani advised the airlines that they may submit their objection if they find the billing figures unrealistic and request invoices revision to avoid paying undue amounts and to avoid late-payment charges.  BARSA will arrange a meeting with GACA officials to convey the airlines concerns a representative from the Ministry of Interior will be invited to agree on the invoicing system and to ensure the implementation of the agreement.

  2. Chairman of Airport Operation Committee in Jeddah Feedback:
    Mr. Shujaa Pasha, Chairman of AOC, pointed out that the meeting is held off-haj season so there is no feedback on Haj operation/obstacles. However, he enlightened airline members of the following:

    • The opening of the new KAIA is planned to be on 1st of May 2018, however foreign airlines will be moving after the National carrier (Saudi Airlines).

    • AOC has been in continuous follow up with the airport operators (Changi Company) to obtain the rental charges for airline offices and facilities. However the company has not yet provided the information till now.  BARSA members will be advised accordingly once the charges are received.

    • Site visits are planned to be arranged on 26th February and 5th March which require online registration.  The link will be provided to BARSA Secretariat for interested airlines to participate in the site visit.

    • SABIC will be in total control of all communications systems in the new airport.  Therefore, all operating airlines are required to communicate the data on their systems, software, requirements, etc. to the company.

    • According to the policy at the new airport, no segregation will be made for passengers arriving on scheduled flights.  Only 4-digit flights (with exclusive Haj and Umrah Passengers) will be directed to Haj terminal.

  3. Consumer Protection Regulations:
    This subject will brought to the attention of GACA during the proposed meeting with BARSA to obtain information about the current status of the Regulations.

  4. Low Cost Carriers Join BARSA:
    Mr. Essam Almaimani, BARSA Chairman, advised Board members about the requests received form several LCC’s to join BARSA. He asked the position of the membership of  BARSA towards these requests before a decision to grant the membership of the LCCs. It was unanimously agreed by the members to grant the membership of these airlines, taking into consideration the that they are officially licensed operators in KSA and their numbers will have great impact to BARSA’s position and activities.

  5. Membership Fees:
    Mr. Hamoud Al-Nomani, Vice Chairman pointed out that several airlines have not settled their annual membership fees which are required to run BARSA activities.  He reminded these airlines to send their dues as soon as possible.  BARSA Chairman has instructed the Secretariat to send email to these airlines listing all details of their unsettled annual dues.

  6. Next Meeting:
    BARSA Chairman has announced that the BARSA members shall meet on a quarterly basis.  The next meeting is scheduled by April 2018. He stressed the importance of the attendance of its membership.  Agenda will be prepared in advance and he welcomes all members to send the issues and concerns to be discussed to be included in the next agenda of the meeting.

  7. Other Matters:

    • PIA requested to add to the agenda the subject of VAT implementation. It is made to understand that the implementation of VAT to airlines does not include international tickets but only on domestic travels.  The members have requested to include the VAT implementation to the various suppliers by neither direct nor indirect payment to the proposed meeting with the GACA.

    • During the Haj Season, Ethiopian Airlines opened to discuss the bank guarantee is still required to the airlines with regular scheduled flights in the Kingdom rather this could be imposed only to the airlines with seasonal flights only.  Furthermore, he pointed out the strict requirement of obtaining the signatures from the supplies like PPMDC, SGS and others prior to obtaining the final approval of slots from GACA.

    • Mr. Hamoud Al-Nomani proposed to discuss the issue with between GACA officials and a team of BARSA members.

Mr. Essam Almaimani has exgtended his gratitude to all airlines representatives for their attendance and participation. The meeting was closed at 13:00 in the afternoon followed with lunch. 

Minutes of Meeting Between
On Electronic Path System
26/5/1436H – 17/3/2015G – Jeddah

A meeting was held on Tuesday 26/5/1436H – 17/3/2015G at Jeddah Hilton Hotel to discuss the Electronic Path System for Hajj season 1436H The meeting was attended by representatives from Ministry of Hajj Affairs, GACA, and Board of Airlines Representatives (BARSA).
In the beginning of the meeting Mr. Ayman Omair, BARSA Vice Chairman welcomed all participants to the meeting to discuss this important subject. The following deliberations took place:

  1. Presentation from Ministry of Hajj:
    H.E. Dr. Eisa Rawas, Deputy Minsiter of Hajj for Umrah Affairs, made a presentation regarding the basic idea and purpose of the E-Path system. Main highlights of the presentation included the following:

    • The E-Path project is a grand project emanating from the directives of the Council of Ministers to transform all procedures and services offered to the pilgrims from manual to electronic system, with the aim of providing easy and convenient services to the Guests of Allah Almighty.

    • The aim of introducing the system to follow electronic systems in dealing with all 5 stages of Hajj procedures and services, namely: (i) transportation from home countries (ii) accommodation in Makkah Almukarramah (iii) accommodation in Al-Madinah Almunawarah (iv) Land transportation (iv) Food services to the pilgrims.

    • The new E-path system considers the air transport stage as the prime and most important stage upon which others steps are based, hence it is given the priority before designing other stages. So airlines shall start with designing their schedules submit them for approval of slots from GACA. The approved schedules will be entered in the system so that the whole package of services provided to Pilgrims can be designed on the basis of schedules showing dates of arrival of departures.

    • To help airlines in this stage, a tentative schedule could be designed at the beginning which could be amended and approved by GACA in the system. Once the schedules are approved and entered to the system, Hajj organizers will approach airlines to make necessary contracts regarding the booking on the desired dates, and hence design the other package elements of housing, food for the pilgrims whose names are sent to the Ministry of Foreign Affairs to obtain visas for them form the Saudi diplomatic missions abroad.

    • Airlines could rely on the schedules of the previous year as tentative schedule to be submitted to GACA for approval after any modifications needed.

    • For the Hajj season of the current year (1436H), airlines are requested to submit their tentative flight schedules by the end of Jumadah II 1436H, to GACA for necessary approval.

    • The system will contain all the pertinent rules and regulations issued by concerned Government departments to be followed by concerned parties which will be issued usernames and passwords to access the system. The system is provided with perfect information security requirements.

    • KAIA has kindly provided a location at the airport assigned to E-Path project. Airlines representative may visit the location for further information and training on the system.

  2. Presentation from the Project Consultant:
    A detailed presentation on the technical aspects of the system was provided by Dr. Emran Badaneh, project consultant. The presentation described the process to be followed by all stakeholders involved (Ministry of Hajj affairs, GACA, Hajj Organizers and Airlines). Below are main the highlights of the presentation:

    • Once the airlines approved scheduled are fed in the system, Hajj Organizers shall approach airlines through the system for booking following the mechanism of E-bulk ticketing. This means that Organizers will book the number of their assigned quotas on the required dates shown on the schedule, and buy tickets in bulk as names of passengers are not known at this stage.

    • Hajj organizers shall be notified by the airlines about the approval of their booking seats request.

    • Hajj Organizers shall effect payment to the airline electronically (through e-payment system) from the IBAN accounts assigned to each organizer at SAMBA bank under the umbrella of the United Agents Office. A confirmation of payment will be sent from the bank to the airline to make the booking and issue the tickets.

    • Based on booking confirmation, Organizations shall proceed with contracting for the package depending on the dates of inbound and outbound flight dates.

    • To ensure necessary flexibility, the system allows modifications through an interface created in the Unified System between the airline and the organizer, if the desirable dates or space is not found. Such modifications will be subject to the approval of GACA.

  3. Queries and remarks:
    Various Queries and remarks have been raised from the participants to which Dr. Eisa Rawas responded, these include the following:

    • GACA and KAIA stressed on the importance of distributing of flights throughout the Hajj period to avoid concentration of flights on certain days. The implementation of the system itself will help achieving this goal.

    • The e-path system is a unified system that applies to types of pilgrims according to the rules of regulations issued.

    • Some BARSA members expressed concerns about the need to make some changes due to reasons out of control. Dr. Eisa responded that the same procedures are followed since there are no change in rules, and only the processes are done electronically. The system is flexible to deal with exceptional circumstances within reasonable limits.

    • To ensure successful implementation of the project, airlines are advised to start preparations as soon as possible so that the tentative schedules will ready by the end of Jumdah II 1436.

    • Airlines representatives requested GACA and the Ministry of Hajj to provide them with an official written full description of the E-Path system and all the steps required from airlines in order to send it to their Head offices for information and necessary implementation.

At the end of the meeting, Mr. Ayman Omair, BARSA Vice Chairman, thanked all participants to the meeting, saying that another meeting may be called for, for further discussion/clarification of the project as required, in order to ensure successful implementation. 



ON 7 MARCH 2010G

The Board of Airlines Representatives in Sadui Arabia (BARSA) held its meeting on 7 March 2010 at Jeddah Meridian Hotel, chaired by Mr. Ayman Omairi– Vice Chairman of the Board on behalf of Mr. Abdulaziz Alhazmi – Chairman of the Board – who was unable to attend the meeting due to urgent unforeseen commitment. Dr. Ayed Al-Amri, Secretary General of the Board later chaired the meeting due to urgent commitment of Mr. Omairi.
Mr. Aymen Omari opened the meeting by thanking the attendees and welcoming the representatives of Dammam Airport, IATA and the airlines who newly joined the Board. After a minor alteration in the order of the agenda items, the following deliberations took place.

    The meeting discussed the regulations recently circulated by GACA regarding the issue of sponsorship in Saudi Arabia, affecting commercial registration and the commercial titles of operating airlines specially those operating under GSA, following the recent developments after which GSA's now come under the purview of the Higher Commission for Tourism while airlines are still supervised by GACA.. The issue has been listed in the agenda items upon the request of GACA which has proposed the subject to be formally addressed at this BARSA meeting, requesting all airlines operating in the Kingdom to abide by the regulations and take necessary actions accordingly through the Chamber of Commerce. Inspectors form the Authority will make field visits to ensure that the regulations are properly implemented by all airlines, and GACA expressed its readiness to offer any clarifications or assistance needed by the airlines for implementing the new instructions.
    The Chairman of the meeting gave a brief highlight on the status of the contract between PPMDC and the airlines operating at KAIA, stating that several meetings were held with PPMDC, some of which in the presence of representatives from GACA, in which the company was advised of the reservations on the proposed contract, as reflected in the feedback received from airlines head offices. While PPMD asserted that the rates mentioned in the contract are fixed and are not subject to change, the AOC informed PPMD that there are other points of dispute in various aspects of the contract such as the bank guarantee and the conditions of payments. Airlines were particularly concerned with the clause requiring payments to be settled as received in the invoices, then objections may be raised later, contrary to the previous normal procedure which enables airlines to object within 15 days and then settle the adjusted invoice accordingly. Another point of concern conveyed to the Company regarding the payments of fines imposed due to delays, as airlines should not be liable to payments resulting from delays for which the airline is not responsible, therefore, a report should be jointly signed indicating the reason of the delay. BARSA will follow up the matter with PPMDC, under advice to GACA, in order to finalize the contract as soon as possible. Airlines representatives raised some other points to be discussed with PPMD, including double charging, parking fees and considering acknowledgements date rather than invoice date for the invoices received by couriers. All these pending points will be discussed with PPMD in the coming meetings, under the supervision of GACA, in order to settle them as soon as possible and avoid further delay in finalizing the contract.
    Upon request from the meeting chairman, Dr. Ayed Al-Amri presented a brief review of the StB initiative launched by IATA two years ago with the aim of realizing simple and fast travel at lower cost for airlines, showing that airlines have already started to reap the benefits of the projects so far implemented, particularly the e-ticking project which was successfully implemented, saving the airlines a lot of cost. With the cooperation of IATA and GACA, BARSA has formed a W/G to follow up the project and speed up its implementation. Dr. Al-Amri stated the positive experience of Saudi Airlines in implementing the (Self Service Machines) project in the Kingdom and its positive results both for the passenger and the airlines. Other parts of the project are now under implementation including the Bar Code Boarding Passes (BCBP), E-freight, Radio Frequency ID, which require full cooperation from all parties involved to enjoy the benefits of these projects. He extended thanks to IATA for their assistance and also to GACA which is keen to achieve successful implementation of the project.
    Eng. Abdulmohsen Alshaikh, Director of Operations at KFIA was invited to address the attendees on the progress of implementation of the CUSS project at KFIA which was selected as a pilot airport for the project. He went through the stages of implementing the project at the airport and the steps so far made, calling for operating airlines to extend maximum cooperation. Also a presentation was made by Mr. Su Chun Yang, Director of Operations Improvement at KAIA, in which he highlighted the traffic growth witnessed by the airport and the number and distribution of the CUSS machines at the airport, referring to the operational considerations of the project which is operated using SITA platform. He stressed the need for airlines cooperation to further push the project on areas such as back-up counters and visa verifications, in addition to educating and encouraging the passengers to use the CUSS.
    Dr. Ayed Al-Amri thanked Eng. Alshaikh and Mr. Yang for their valuable illustration of KFIA experience, emphasizing the need for airline representatives to contact their head offices to obtain support for the project which should be viewed as a real investment and not a cost, stating that the airlines which join earlier will get more benefits in terms of location , publicity, etc. He invited all airlines representatives to share their knowledge and experiences and participate in enriching the field and upgrade the level of performance. He also suggested that representatives from RUH and JED airports to be invited to learn about the status of the project and evaluate its benefits.
    Dr. Ayed Al-Amri briefed the attendees on the progress of this important project launched by IATA within the StB initiative, referring to the visit made by IATA expert to the three airports in RUH/JED/DMM and resulting reports. He thanked Mr. Naser Alsati, IATA Country Manager KSA/Yemen and invited him to address the audience on the subject. Mr. Alsati started by emphasizing the role of the StB project which in fact has been originally approved and launched by the airlines themselves as represented in the IATA AGM and Board of Governors which are comprised of airlines. He gave detailed description of the joint cooperation between IATA and the StB W/G of BARSA in regard to fast travel project . Mr. Alsati made a visual presentation on the Baggage Improvement Program currently implemented by IATA , stating that KSA airports were fortunate to be among 200 international airports selected for a field visit by an expert from IATA to diagnose the exiting problems and offer solutions. He reviewed the salient features of the expert's report and the solution toolkit he provided which comprised of 66 solutions leading to considerable reduction in baggage mishandling, stating that hopefully most of the problems will disappear by the end of this year. The results of the report can be made available for airlines which are needed to offer maximum support and cooperation to the project and provide required data to reduce baggage mishandling and save a lot of cost. Also GACA should be aware of the report findings.
    Mr. Naser Alsati concluded his presentation by asserting that airlines should review the targets of the projects of StB for the year 2010 and exert maximum effort to push for successful implementation.
  5. 1430H Haj Season Feedback by JED AOC Chairman:
    Mr. Shuja Pasha (AF) Chairman of the JED AOC, presented a detailed report on the outcomes of the last 1430H Haj season operations. The report listed the major problems still faced in the last season on top of which comes the shortage of bays which were drastically reduced to (18) bays only, creating a real problem to operating airlines in terms of number and distribution. The report also referred to the need to improve the professional attitude of PPMDC staff who have demonstrated lower level of efficiency compared to the situation when GACA staff were handling operation. A third drawback listed in the report was concerning restrictions of entry and exit faced by airlines staff at the gates due to shortage of security personnel. The report also referred to other problems faced in the Hajj season such shortages of buses, porters, delays due to unavailability of security staff, lack of coordination between agencies, etc. Mr. Pasha concluded that, though some improvement have been seen in the new terminal in certain aspects, however a lot of work needs to be done, particularly in the field of increasing the number of bays and aprons. He called for cooperation between all parties involved to improve the situation in future..
    Dr. Ayed Al-Amri commented on the AOC report stating that serious points are mentioned in the report that really raise concern. He emphasized the fact that serving Hajjees represents the prime and noble mission of the Kingdom of Saudi Arabia to which the country deploys all its resources. He stressed that all these concerns will be communicated to the concerned parties for necessary solution, and that for this purposes a special committee will be formed within BARSA to tackle such issues.
    The presentation of the AOC report was followed by in depth discussion on the experiences of airlines during the last Hajj season operation. The points of concern raised by representatives of airlines included the following issues:
      - Pax stranded at Makka and AL-Madina and refused to be released due to the flight not shown on the system.
      - Crew traveling from Madinah are required by Passport Authorities to be accompanied by one of the staff.
      - Unavailability of medical lifts due to monopoly by the contractor.
      - Location and functioning of fuel pumps at the airport.
      - Need to issue clear instructions regarding handling of visit visas during Hajj season well before the season.
    JED AOC Chairman responded that all the points raised will be studies and discussed with the concerned authorities for quick resolution.
    Dr. Ayed Al-Amri raised the point of the importance of encouraging GACA to develop certain KPI's (Key Performance Indicators) as a tool of measuring PPMDC performance and enabling accountability. He also mentioned the need to solicit the Hajjee feedback, through a survey, and let his voice be heard to help tackling the problems faced.
    Dr. Ayed Al-Amri informed the attendees about the efforts taken to improve the level of performance at BARSA and make it more active in discharging its role and objectives. Several meetings were held in this respect which materialized in the proposal of formulating the following two subcommittees in BARSA.:
     1. Subcommittee for GACA-BARSA Affairs: which will be responsible for handling all the affairs pertaining to the relationship with GACA as our main partner of BARSA. The Subcommittee will undertake necessary arrangements to conduct regular meetings with GACA to discuss and settle issues of mutual interest.
     2. Hajj and Umrah Subcommittee: which will be responsible for handling all the affairs pertaining to the Hajj and Umrah operations with the aim of serving the interests of member airlines and solving operational problems faced. The subcommittee will be responsible for arranging the annual meetings of Hajj operation and also the annual meetings of Umrah which are planned to be initiated in the near future. The formation of this subcommittee is expected to help in solving the operational problems mentioned in the AOC report.
    The two subcommittees will be open for voluntary contribution of all BARSA, and airlines will be represented in accordance with level and type of operation. The objectives, tasks and mode operand of the subcommittees will be governed by the Charters to be developed.
    Another aspect of development in BARSA concerns the activation of joint work in the field of cargo which has been somewhat neglected so far. Also BARSA plans to enhance the social side through arranging social events and invite concerned government authorities to attend, distribute awards and souvenirs, arrange social welcoming and farewell ceremonies for members, etc. Also the Secretariat of the Board will launch a campaign to develop and upgrade the website of BARSA. Finally, BARSA Secretariat presents the idea of organizing a periodical professional tour by members to selected international facilities of related nature with the aim to exchange experiences, enhance networking and increase awareness of world industry standards and benchmarking . A proposal in this regard will be shortly distributed to members for their feedback, comment and approval.
    Mr. Ahmad Aledresi – BARSA Treasurer – pointed out that some airlines still did not pay their dues of the annual membership fees and encourage them to expedite payment to allow BARSA undertake its duties and responsibilities. He also requested airlines to deposit their membership fees to BARSA account directly,
    BARSA members inquired about the annual budget of BARSA and Mr. Aledresi replied that the final accounts for the year 2009 have been finalized and will be distributed to members.
    Responding to a query from LH, Dr. Ayed Al-Amri stated that the minutes of BARSA meeting are usually sent to the attendees via email, and also uploaded in BARSA website. The Board Secretariat will review and update members' email addresses to ensure that all members receive the minutes.
    The next meeting will be called for in due time to be held within the next two months, prior to the coming Summer season preparations.
The meeting was concluded at 13.00 PM.

Reviewed By:
Dr. Ayed Al-Amri
BARSA General Secretary

Approved By:
Mr. Ayman Omairi
BARSA Vice Chairman

ON 03 OCTOBER 2005 (29 SHA'BAN 1426H)

On behalf of BARSA Chairman Dr Omar Jefri who was indisposed to attend the meeting due to other unforeseen commitments, BARSA General Secretary Dr Ayed Al-Amri  opened the meeting, introduced the new members from EK, ET, GF, IY and WY, welcomed the participants and touched upon the major agenda items for discussion. 

The following deliberations took place: 



This subject was recognized as a very important element impacting contemporary airline business.  QR suggested all airlines to increase and apply fuel surcharge at USD 30-40 level and requested BARSA, as a forum with full coverage of airlines operating in KSA, to make a general recommendation.  GF suggested that region-wise fuel surcharge should be introduced and monitored for making timely changes. RJ stated that they are charging USD 25 per ticket and not based on region/destination, and recommended to have a subcommittee to study this subject and come up with a joint proposal.  EK opined that this subject is apt to be discussed under the purview of the YIC for uniform implementation and was accepted as the modus operandi for dealing with this matter will be discussed in the next YIC meeting scheduled after Ramadan.AF queried about the status of fuel surcharge for cargo and Mr Saud Arab of SV responded that the matter was discussed by the YIC and a recent increase of SAR 0.20 was made to reach the level SAR 0.65 in total.   He observed that unfortunately no uniform application is observed in the market. 



QR, observing that the new extension at the South Terminal eased the pressure for SV, asked whether there is a similar plan for North Terminal used by the other airlines as it is being suffocated during Ramadan and Hajj due to congestion of traffic. Prompted by Dr Ayed, the AOC Chairman responded on this issue.  The new master plan for KAIA with one combined terminal for SV and other airlines will take into account the recommendations for facilities improvement made by BARSA/AOC in the joint meeting with the authorities(copy of minutes distributed to the participants).  In the meantime, the Airport Authority has agreed to open all the 8 bays for Umrah passengers.  Bus shortage will be relieved by introducing 5 new buses.  Another batch of 10 buses will be deployed within 90 days for helping the Hajj movement. He advised each airline to preplan for projected requirement through the respective handling agent for the use of remote areas.




Dr Ayed stated that a BARSA team was formed, based on PCA request, to participate in the planning stage of KAIA expansion project and it was agreed to make a presentation on this subject in the next meeting.




Mr Saud Arab of SV thanked the airline representatives for raising this issue which is a crucial problem faced at the airport.  He explained that the volume of business necessitates extra screening work to screen all cargo without exception as per airport security regulations.  He added that the meeting envisaged to discuss this problem with the authorities could not materialize. 

SQ stated that this problem is already a few months old.  The two options given were to screen all cargo or keep for 24 hours, with no facility or resource for implementation of these procedures. 

EK said that the problem is acute because there is only one screening machine and asked whether all the airlines should join together to provide the extra screening machines.   Dr Ayed responded that the airlines are not expected to provide screening machines for passengers or cargo and it is the responsibility of the Civil Aviation Authorities to whom SV has already written and their reply is awaited. 

QR observed that SV Cargo Handling is keeping post-screened cargo also in the open and commented that as SV has the monopoly on cargo handling, SV should take the initiative for having more screening machines as in the case of handling agents who provide them at the Hajj Terminal. QR pointed out the live stock shipments also cause problems.  SV responded that cargo on airside is open but in secure area.  SV added that the options of keeping cargo for 24 hours or airlines jointly purchasing screening machines will be taken up again with the authorities for their acceptance. 

JED AOC Chairman Mr Ahmed Sheriff highlighted some complaints and requirements from 23 carriers' Station Managers about SV cargo handling standards and facilities which SV noted and promised to strive for viable solutions.




RUH AOC Chairman reported good coordination with the authorities for problem-solving, facing no serious setbacks. JED AOC Chairman reported of raising 11 items (copied to BARSA) and their being quickly actioned within a week due to good rapport with the new Airport Director and his follow-up.




Dr Ayed welcomed the PCA delegation, introduced the participants and invited them to make the presentation on the new system for Hajj flights clearance effective Hajj l426H (2005/2006G) season. The PCA delegation thanked BARSA for providing this opportunity and made a detailed presentation on their new web-enabled HCPS (Hajj Clearance Proceeding System) laying down step-by-step procedure for obtaining clearance for Hajj flights. The new system has the main objective of reducing the time taken for Hajj flights approvals while ascertaining compliance with the relevant rules and regulations on a first-come first-served basis.  The deadline for application is 22 October 2005 (19 Ramadan 1426H) for Hajj 1426H. Following the presentation, clarifications were made on participants' queries on the new system (a copy of the presentation will be put on the BARSA website).  

Mr Ahmed Hantoush from PCA stressed the importance of bank guarantee for clearance of Hajj flights. The airline representatives brought up their experience of levying fines for flight-delays caused by the lack of facilities available for handling huge traffic flow and no fault of theirs.  Mr Hantoush said that specific cases could be appealed for review. 



The BARSA Treasurer Mr Abdo Abi Allam requested all defaulting member airlines to promptly pay their subscription dues in order to facilitate BARSA activities for common good. 


ON 03 APRIL 2005(24 SAFAR 1426H)

On behalf of BARSA Chairman Dr Omar Jefri who could not attend the meeting due to unforeseen circumstances, BARSA General Secretary Dr Ayed Al-Amri opened the meeting, welcomed the participants and introduced the major agenda items for discussion. 

The following discussions took place: 




Mr Mohammed H. Sharif and Dr Ayed Al-Amri gave feedback on the 1st (held in Jeddah) and 2nd (held in Kuwait) GCC BAR Chairmen's meetings which proved to be a very useful window for improving communication. Yield improvement, pricing, IATA Agent's commission, avenues for regional cooperation etc were discussed.  Oman and Bahrain are the only two GCC countries applying 5% IATA Agents' commission and hence there is a long way to go in this direction. It was recommended that all should go to 5% by December 2005.  AACO plans to have 0% by 2010.  AF has already implemented 0% by 01 April 2005.  Unification of taxes by the Tariffs Committee was recommended.  The next meeting will be held in Bahrain in September 2005.




Mr Akram Farhat of SV gave a detailed presentation on the status of this subject (copy attached as well as put on the BARSA Website under Circulars' link). BARSA encourages all airlines and their agents to join BSP for their benefit as well as that of the airline community as a whole.




Mr Farhat also briefed the attendees on the importance of e-ticketing which will be implemented in BSP by December 2005.  As such, the airlines should be ready with their internal infrastructural modifications for migrating to e-ticketing.  Mr Farhat also answered queries on training and the role of CRSs in e-ticketing.  Dr Al-Amri stated that BARSA could be a forum for exchanging experience on e-ticketing procedure and evaluating its impact and effectiveness.




Mr Saud Arab of SV gave a brief on the status of implementation of CASS (Cargo Accounts Settlement System) in Saudi Arabia.  Full implementation was accomplished by 16 March 2005 with only 10 airlines participating at present.  Many presentations were made for airlines as well as IATA and non-IATA agents for creating awareness. 

CASS benefits the airlines through improved cash-flow by prompt payments.  Valuable reports are generated with a lot of relevant information.  CASS also accomplishes unification of policies, forms and procedures.  BARSA encouraged all airlines to join CASS to reap benefits individually and collectively. 




Mr Ahmed Sheriff (JED AOC Chairman) and Mr Ahmed M. Alzahrani (RUH AOC Chairman) briefed the gathering on problems, activities and outcomes in various facets of airport operation, answered queries from participants and took note of comments and suggestions for betterment.




Mr Mohammed Ali Assiri of SV briefed the attendees on the status of YIC activities and announced that YIC meetings will be held in April in Jeddah, Riyadh and Dammam for addressing all concerned issues and requested attendance. 

WY suggested that discussions should lead to constructive decisions that will make a positive impact in the market. QR said that the national carrier should lead the YIC initiative and pointed out that yields have gone down by nearly half from 1999 to 2005, and playing around with baggage allowance is a significant malpractice. AF suggested every airline should follow the IATA rules on baggage allowance and was supported by EK. GF announced their plan to follow IATA free baggage allowance regulations i.e. 40 Kg for First, 30 Kg for Business and 20 Kg for Economy classes effective 15 May 2005 to all destinations operated by GF and requested all airlines to follow suit. 

Dr Al-Amri pointed out that short term solutions adopted by the YIC might have caused problems in the long term and suggested comprehensive discussion in the YIC meetings to close all gaps.




Dr Ayed Al-Amri gave a presentation on the results of the feedback questionnaire distributed earlier in 2004.  It was observed that many of the suggestions for improvement like the joint GCC BAR Chairmen's meeting have already been implemented.  This feature of evaluation of the effectiveness of BARSA and its continuous improvement through feedback will be maintained through periodic questionnaires to the participants.




Only 15 member airlines have hitherto paid their subscriptions.  All the others were requested to expedite payment for supporting the BARSA activities.




The next meeting will be held in the first week of June 2005.


The meeting was held in a very congenial atmosphere and was closed with a prayer/lunch break.




The first meeting of the Chairmen of the Gulf Cooperation Council Boards of Airlines Representatives was held at the Jeddah Hilton on 05 Shaban 1425 (19 September 2004).
In attendance were :

Dr Omar Jefri Chairman of BARSA in KSA
Mr Dawoud Al-Dawoud Chairman of BAR in KWI
Mr Mahroos Al-Harthy Chairman of BAR in BAH
Mr Hamad Al-Obaidallah Chairman of BAR in DXB
Mr Khalifa Alrayes Chairman of BAR in AUH
Mr Jaffar Joma Chairman of BAR in OMAN
Mr Baudemont Stevenson BAR Representative in Qatar
Mr Hamza Sharif Vice Chairman BARSA in KSA
Dr Ayed Al-Amri General Secretary BARSA in KSA
Mr Muteb Al-Ajami Sr Mgr Kuwait Airways in KSA
Mr Mohammed Al-Falasi Regional Mgr Emirates in KSA
Mr Saud Irqsous Sr Mgr Pricing & Tariffs (Pax) Saudia Airlines
Mr Fahad Al-Sabhani Asst General Secretary BARSA in KSA

Dr Jefri welcomed the distinguished participants and wished them a pleasant stay in Saudi Arabia.
Dr Jefri declared the goals of this meeting as mutual benefit and exchange of common experience for arriving at a unified standard for the airlines operating in the GCC. After introductions and greetings the discussion of the topics suggested by the chairmen followed.
The following recommendations were adopted :

  1. Reduction of IATA Agents Commission:
    The participants agreed to reduce the Commission to 5% within the GCC following the global industry trend. Bahrain's initiative to reduce the commission to 5% effective 15 October 2004 was supported by the Chairmen and suggested Oman, UAE and Qatar to follow suit. Likewise it was suggested to study the possibility of following this lead for passengers from KSA to GCC countries.

  2. Yield Improvement Committee:
    The participants agreed on the following :
    i) To study and implement the mechanism for yield improvement in the GCC market and make recommendations for progress including the problems of variable baggage allowance and focussing on some small carriers causing disturbance of fares in the market, in the next meeting.

    ii) The suggestion of SV to adopt common minimum fares for different sectors under approval from the GCC Civil Aviation Departments so that no airline will go below this level, especially the small carriers, to protect safety and service level from deterioration. This step also would help yield improvement.

  3. Low Fare on Low Cost Carriers (LCC):
    As some of the LCCs are national carriers, they cannot be stopped from operation and hence the participants agreed to study the steps to be adopted to prevent their negative impact and make the best procedure to deal with them.

  4. Passive Segments Bookings and Noshows:
    The participants appreciated the initiatives already taken by BARSA for dealing with passive segments booking abuse by the agents which has resulted in positive improvement of yield and the SV experience in dealing with noshows for decreasing its level helping more passengers gain seats for travel. However, other carriers need to study the SV initiative and adopt similar measures.

  5. Insurance and Fuel Surcharge:
    The participants agreed to make uniform policy for such surcharges to be applied within the GCC and discuss in the next meeting.

  6. IATA Published Fare:
    KU suggestion to make the IATA Published Fare as the official fare was agreed upon by the participants, as this procedure is adopted already by some countries within the GCC.

  7. Next Meeting:
    KU welcomed the next meeting to be held and hosted by them in Kuwait in the last week of February 2005, to which the participants agreed.


ON 19 MAY 2004 (30 R. AWAL 1425)

BARSA Vice Chairman Mr Hamza Mohammed Sharif opened the meeting on behalf of BARSA Chairman Dr Jefri who was indisposed due to unforeseen commitments and welcomed the participants (list appended). He accorded a special welcome of induction to the new representatives from AI, BA, B8, ET, GF, QR and SQ.
Discussions on the agenda items followed :

    PK informed that they are applying fuel surcharge in the USD 3.00 – 10.00 range depending upon destination. RJ applies uniform rate for all destinations. BA applies USD 4.00 per sector. KU is not applying currently, but will follow suit. GF will commence application effective 01 June 2004.
    WY commented that this subject should be thoroughly discussed on the floor to evolve consensus for uniform application by all airlines. SV also supports uniform implementation. BARSA Vice Chairman Mr Sharif said that 5% jet fuel cost increase effective October 2003 justifies the uniform application of fuel surcharge by all airlines.
    RJ queried whether a directive from BARSA will follow specifying the criteria for application to which Mr Sharif responded that the BARSA Chairman will be consulted on this matter.


    PK applies SAR 50 for low season and SAR 200 for high season. SV started applying effective 01 May 2004 on the travel agencies rather than individual passengers and is showing positive impact as reported by the Yield Management Department. PK added that they are applying to the passengers and agencies depending upon who is responsible for the event of generating noshows. PK suggested that noshow penalty could be filed with the PCA for the legality of application. AI is not currently applying the noshow penalty. AF feels that as SV has the highest market share of passengers KSA-wide and the resultant better experience, SV should take the lead as the national carrier.
    Dr Al-Amri invited comments from the floor as to whether the matter should be left to the individual airlines or be tackled by BARSA. AF prefers a general resolution with room for flexibility as leaving to the individual airlines would result in unfair competition. PK feels that the matter should be left to the individual airlines as a matter of flexible application, as even the extent of noshows experienced by different airlines are different.

    Dr Al-Amri acknowledged that the industry trend is to reduce the commission from 7-5%, but SV as the national carrier of KSA is barred from application of any further reduction from 7% until further notice from the concerned government agency. The travel agencies' resentment triggered by the earlier reduction from 9-7% and their collective representation to the government has imposed this constraint on SV. As such, the matter has to be left to the individual airlines and will be under observation.
    PK plans to implement 5% from 01 July 2004. AF said that the French market will go for the reduction soon and would like to apply to all AF markets and hence suggests a workshop or subcommittee to study the issue as it cannot be implemented in isolation. BA informed that their Bahrain experience is supportive of moving to 5% but for GF's inability to apply the same within the GCC. MS is supportive of reduction in general, but the 7-5 reduction is not yet applied in Egypt. RJ has been applying 5% in Jordan for over a year.
    The consensus was that communication and mutual understanding between airlines and travel agencies should precede to generate a conducive atmosphere for further reduction, as about 65% of the traffic is still generated by the travel agencies. The airlines do not have enough margin to sustain the higher commission payment to the travel agencies and at the same time, the agencies' revenues will not be significantly affected by the reduction, as most of the commission is passed on to the passengers for competitive edge.


    Mr Abdo Abi Allam (AF) Chairman of the subcommittee stated that the increase in GDS costs makes passive segments booking a critical financial issue for airlines. After the awareness seminars conducted in JED, RUH and DMM, it was decided as the next step that each airline will monitor the agency activities in order to reduce the costs related to passive segments booking.
    SQ, MH, GA, GF and AI are charging the agents based on the results of monitoring by the Head Offices. PK stated that they are not facing this problem as they pulled out from GDSs on account of this problem and hoped that they would be able to revert to GDSs once the clean-up is effective.
    GF stated that GDSs are not willing to waive payments in lieu of passive segments booking; rather they are encouraging agents to increase passive segments booking through incentives. MH urged that all airlines should take up this issue with their agents; otherwise the silent ones will be left to bear the brunt of enhanced abuse by travel agents.
    AF will take the lead in charting follow-up actions through the subcommittee which will meet soon for this purpose.


    Mr Saud Irgsous (SV) gave a briefing on the YIC activities and meetings held after the last BARSA meeting and announced the schedule of forthcoming YIC meetings.
    BARSA Vice Chairman urged the participation of higher level management like Sales Managers and Country Managers rather than other staff without decision-making authority.


    GF brought up the topic of Saudization of travel market by 35% as a government requirement and elaborated that the Chamber of Commerce will provide the number of trainees required in various categories with 75% payment by the government and 25% by the airline/travel agency for one year of training after which the company has the flexibility to absorb as regular staff or reject if unsuitable.
    QR added that performance and attendance are monitored during the training period and replacement is possible if unsatisfactory. QR's experience is positive in this regard. AF stated that they used a lot of resources for training including abroad, but faced turnover before paying
    back the money spent on training and as such contracts should be made for continued service for at least 3 years after training. AF has positive experience with native employees with travel agency experience; however, salary discrimination is necessary to keep Saudi employees which is creating a problem.
    GF alerted that the Saudization process started 9 years before and the policy will be strictly enforced now.


    GF suggested to have joint BAR meetings in different GCC locations in rotation every six months. Dr Al-Amri thanked GF for this suggestion which was well accepted by the gathering as a means to promote sharing of knowledge, ideas and experiences.

    Mr Ahmed Sheriff (GF), the new JED AOC Chairman, informed that the current priority is to work on improvements in services and safety. The Airport Authority has approved the renovation of the North Terminal based on the experience of inconvenience to passengers in general and during Hajj operation in particular. Mr Sheriff solicited cooperation and support of all airlines by paying all the outstanding bills in order to facilitate financing of the improvements. He informed that an updated directory of airport managers will be published soon, answered queries from airline representatives and took note of their comments and suggestions for improvement.
    A commemorative memento was presented to the outgoing JED AOC Chairman Mr Ahmed AlIdrissi, currently Area Manager of QR, in appreciation of his excellent performance during his tenure.


    BARSA Treasurer Mr Abi Allam read out the names of the 18 airlines which have paid the BARSA subscription fees for 2004 and urged all the others to make prompt payment.

    In order to evaluate the performance of BARSA and invite suggestions for further improvements, a questionnaire was distributed to each participant for completion and return.

The meeting was held in a very cordial and conducive atmosphere with frank and free exchange of views and was closed with a prayer/lunch break.


    Mr Hamza M. Sharif (GF)

    Vice Chairman

    Dr Ayed T. Al-Amri (SV)

    General Secretary

    Mr Abdo Abi Allam (AF)


    Mr Fahad Al-Sabhani (SV)

    Assistant General Secretary



    Mr Frank Martin

    General Manager


    Mr A. Yahiaovi

    Area Manager


    Mr P. Ashok Kumar

    Mr Saadat A. Khan

    Manager Western Saudi Arabia

    Sales Manager Western Saudi Arabia


    Mr  Hamdy Yousuf

    Assistant General Manager


    Mr Iqbal Miyajiwala

    Manager for Kuwait, KSA & Yemen


    Mr Richard Hirsch

    Country Manager


    Mr Y.A. Javeed

    Country Manager KSA


    Mr Tewolde Gabriel

    General Manager Saudi Arabia


    Mr George Kapello

    Country Manager


    Mr Ibrahim J. Ahmed

    Area Manager


    Mr Amer Akhtar

    Sales Manager (WP)


    Mr Mussa Yusuf

    Manager Airport Services


    Mr Ahmed Sheriff

    JED AOC Chairman


    Mr Jalil Ammarlou

    Area Manager


    Mr Abdullah Aldailami

    Sales Manager


    Mr Noman Syed



    Mr Muteb Alajmi

    Mr Muneer Ahmed

    Senior Manager

    District Sales Manager


    Mr Peter Daniel

    Regional Manager


    Mr Rolf Koller

    Mr Manuel Staerkle

    General Manager

    Area Manager


    Mr Ayman Omairi

    Sales Devpt. Manager


    Mr Shahrunnawi

    Sales Manager


    Mr Youssef Gool

    Sales Manager


    Mr Salim Nisar

    Mr Asim Baber

    General Manager Saudi Arabia

    Asst. Manager Saudi Arabia


    Mr Ahmed Al-Idrissi

    Area Manager KSA


    Mr Nassib Samadi

    Mr Syed Usmanal

    Regional Manager

    Sales Manager


    Mr Samiran Bose

    Manager Marketing & Sales


    Mr Thabit M. Refae

    Mr Kamal A. Bari

    Chief Adviser Middle East

    Station Manager


    Mr A/Rahman Elfadul

    Station Manager


    Mr Sher Khan

    General Manager Middle East


    Mr Saud Irgsous

    Mr Syed Aboobacker P. Thangal

    Chairman YIC

    Sr. Spclst. Bil. & Cml. Agrmts


    Mr Ismail Turan

    Country Manager


    Mr Chinthaka Bandara

    Sales Executive (WP)


    Mr Saleh Issa Alkindy

    Country Manager KSA